Your shift today
Phone, paper, and 30 patients deep.
- 14 min on hold with Delta. 3 patients waiting.
- Doctor still owes 6 notes from yesterday.
- EOB stack on the desk. Will get to it Thursday.
- Three open hygiene slots tomorrow. Nobody's called.
Built for the front desk. Not against it.
Office managers and front desk leads are asked to verify benefits, chase doctors for notes, batch-post EOBs, and cold-call cancellations — all before noon. DRSupport runs every back-office task that doesn't need a human, so the humans in your office can do the work that does.
Your shift today
Phone, paper, and 30 patients deep.
Your shift on DRSupport
Greet humans. Triage exceptions. Go home on time.
HIPAA-aligned · BAA available · Works with Dentrix, Eaglesoft, Open Dental, Curve
Office Manager · this week
What the back office gives back to your front desk every week.
The office manager story
Maria is the office manager at Mercer Family Dental. She runs the front desk, the back office, and most of the doctor's calendar. Every process below is something she's been doing manually for years — because the software the practice owns is for the doctor, not for her. DRSupport is the first system built to take that work off her plate.
Before · Friday at 4:45 PM
The closing-shift triage.
After · Six months on DRSupport
Greet humans. Triage exceptions. Go home on time.
| Where her week goes | Today (industry average) | With DRSupport |
|---|---|---|
| Eligibility checks | 12 min on hold per patient | 2.3 sec real-time, exceptions only |
| Charts open at end of day | 20–40% open past midnight | Same-day close |
| Denial rework time | ~1 hr/wk on appeals | <10 min/wk on exceptions |
| Cancellation slots | Most go unfilled | Auto-text waitlist; ~3 slots refilled/wk |
| EOB posting | Thursday batch — wrong balances all week | Posts as it lands |
| Patient calls about balances | Heaviest Friday morning | Smoothed across the week, far fewer total |
| Training burden on new hires | 30+ days to be useful — most quit | Front desk handles people, not phone trees |
The seven steps of Sarah's day · staff side
Each step below pairs the front-desk reality today with what DRSupport changes. Press ▶ Watch the demo in the sticky bar to autoplay the walkthrough end to end.
Sarah's 7-step walkthrough
Pick a mode — watch it run, or click through it yourself.
Step 01
When: Monday evening, 7:42 PM — Sarah completes forms on her phone
Why it matters
Clean intake data keeps the schedule honest and the chart complete before the patient arrives.
How DRSupport handles it
DRSupport routes secure links, flags updates, and surfaces what the front desk must confirm.
Complete intake before your visit
[1 update needs review]
Lisinopril
10 mg daily — added Mon 7:38 PM
Dr. Miller — Sarah added Lisinopril. Flag for hygienist tomorrow?
Step 02
When: Tuesday afternoon — schedule grid view
Why it matters
Stale benefits create write-offs. Eligibility should refresh without someone tab-stuffing payor portals.
How DRSupport handles it
DRSupport verifies overnight and surfaces deltas on the appointments you are about to see.
Tomorrow's schedule (sample)
Delta Dental PPO
Verified 11:42 PM last night
Step 03
When: Tuesday 2:45 PM — operatory
Why it matters
Charting after hours is burnout. Notes should draft while the visit is still fresh.
How DRSupport handles it
AIDoctorNotes captures the encounter and returns a SOAP the provider can sign.
Powered by AIDoctorNotes
S
Sarah reports occasional sensitivity on lower right when chewing hard foods; no spontaneous pain overnight.
O
Tooth #30 MO composite intact; percussion WNL; no perio pocket >3 mm on #30.
A
Localized reversible pulpitis #30 vs early occlusal stress.
P
Adjust occlusion #30; crown consult if symptoms persist; recheck at hygiene.
Step 04
When: Tuesday 5:00 PM — claim leaves the office
Why it matters
Edits after submission cost days. Clean claims beat denials.
How DRSupport handles it
DRSupport validates CDT, attachments, and frequency before anything hits the clearinghouse.
Warnings
Line items
| Code | Tooth | Fee |
|---|---|---|
| D2750 | 30 | $1250 |
| D0220 | 30 | $37 |
Denial rate 8.2% → 1.9%
Step 05
When: Wednesday 4:00 PM — owner reviews tomorrow's schedule
Why it matters
Open chairs and silent patients are revenue leaks. Confirmations and recovery should run without a spreadsheet.
How DRSupport handles it
DRSupport suggests low-risk slots, batches confirmations, and refills cancellations before you lose production.
Next appointment
Sarah Henderson — post-crown follow-up
Auto-suggested 8 days out in the 2:00 PM slot the no-show predictor flagged as low-risk.
Suggested: 8 days out · 2:00 PM (low no-show risk)
Tomorrow's batch confirmations
SMS auto-sent at 4:00 PM yesterday9 confirmed · 3 pending · 2 awaiting reply
| Patient | Status |
|---|---|
| Sarah Henderson | Confirmed |
| James Okonkwo | Confirmed |
| Maria Alvarez | Confirmed |
| Priya Shah | Pending |
| Daniel Reeves | Confirmed |
| Elena Vasquez | Awaiting reply |
| Marcus Chen | Confirmed |
| Olivia Grant | Confirmed |
| Noah Ibrahim | Pending |
| Hannah Brooks | Confirmed |
| Tyler Nguyen | Awaiting reply |
| Grace Kim | Confirmed |
| Ethan Morales | Pending |
| Ava Lindstrom | Confirmed |
Cancellation recovery
Step 06
When: 8 days after Sarah's crown prep
Why it matters
Recall and post-op touchpoints drive retention — if they are consistent and measured.
How DRSupport handles it
DRSupport sends the touchpoint, captures sentiment, logs to the chart, and escalates when something looks wrong.
SMS thread (demo)
Step 07
When: EOB arrives from Delta Dental
Why it matters
If EOB lines do not hit the ledger cleanly, AR drifts and underpayments hide in plain sight.
How DRSupport handles it
DRSupport posts allowance, patient, and insurance splits, then compares allowed amounts to your contracted rates.
Explanation of benefits
Delta Dental · Claim CLM-44821
Patient: Sarah Henderson
| Code | Description | Billed | Allowed | Patient | Insurance |
|---|---|---|---|---|---|
| Lines post as the EOB is processed… | |||||
Owner dashboard
Eligibility checks today
0
vs. same day last week
+6
Denials prevented this week
$0
estimated production protected
+$180
Clinical notes drafted today
0
ready for provider sign-off
+4
Claims submitted today
0
clean claim rate
98%
Cancellations refilled this week
0
avg. time to fill
11m
Patient touchpoints sent
0
across recall + post-op
+23
What changed this week
This is a demo practice. See it on yours.
Request a free fit reviewSits alongside what you already own
DRSupport reads what it needs from your PMS and writes back what it changes. Your patient data stays where it lives. Setup is one Zoom call with your IT person, about an hour, and you keep your existing workflows on day two.
Practice management
Imaging
Communications
Payments & finance
Don't see your stack? integrations@drsupport.org. If we don't support it yet, we'll tell you what it would take. We don't pretend.
HIPAA-aligned, BAA available. Patient data is isolated per practice with row-level security. AES-256 encryption at rest. TLS 1.3 in transit. Automated audit logs.
SOC 2 Type II in progress. Target completion: Q3 2026. Type I report available now under NDA.
Data hosted in U.S. AWS regions. No offshore processing. No data sold or shared. No model training on your patients' information.
Detailed security documentation, BAA template, and access to our SOC 2 progress audit available on request: security@drsupport.org
For practices on Dentrix, Eaglesoft, Open Dental, or Curve: under one hour. We connect via your existing PMS API (or, for Open Dental, the standard ODBC bridge), pull a read-only snapshot of your last 12 months of claims and schedule, and run a hindsight analysis the same day so you see what we would have caught. Live operation begins the next morning. No data migration. No staff retraining offsite. No new servers.
If you're on a system not in our integration list, we'll either build the connector in 30 days or tell you upfront that we can't.
No. DRSupport sits on top of your PMS — not next to it. Your charts, schedule, and patient records still live in your existing system. We read from it and write back to it. Your clinical and front-desk team keep using the screens they know. The only new screen anyone sees is the owner dashboard, and that's optional.
Practices that have switched off their PMS to try DRSupport-only systems have always come back. We learned. We don't ask you to.
We sign a Business Associate Agreement before we sign anything else. Data is hosted in U.S. AWS regions, encrypted in transit (TLS 1.3) and at rest (AES-256). Access is role-based and logged immutably. We do not sell, share, or train third-party AI models on your patient data — read that twice, because it disqualifies most of our competitors.
We're HIPAA-aligned today and SOC 2 Type II by Q3 2026. Our Type I report is available now under NDA. If your DSO or attorney needs a security questionnaire, we have one pre-filled.
$1,500 per month per practice, flat. No per-claim, per-patient, or per-feature fees. No setup fee for practices on supported PMSes. No annual lock-in — you can cancel any month, with one month's notice. Multi-location practices add $700/month per additional location.
We also offer a 30-day pilot for $0. The pilot includes a hindsight analysis of your last 90 days showing exactly what DRSupport would have recovered. If the report doesn't justify the price, you don't continue.
About 90 minutes total, split into two sessions. Front desk learns the eligibility queue and the cancellation-recovery feed in 45 minutes. Billers learn the claim scrubber in 30 minutes. Doctors learn the SOAP note approval flow in 15 minutes — it's literally one button.
The point of DRSupport is that your staff does *less* once it's running, not more. We measure success in part by how rarely your team needs to log in. If they're spending more than 15 minutes a day in DRSupport, we're failing.
Two layers. First, the claim went out clean — meaning the denial is on something we couldn't predict (a payer rule change, a benefit detail the patient didn't disclose, a clinical question). DRSupport flags the denial overnight, drafts the appeal letter using the payer's specific denial code and your chart notes, and queues it for your biller's one-click approval the next morning.
Second, our denial-prevention rate isn't 100% — it's around 96–98%. The methodology page documents the math. Practices on DRSupport see denials drop from industry-average 8% to under 2%.
Yes. The most common starting wedge is the claim scrubber — measurable ROI in two weeks, and it doesn't touch clinical workflow. Some practices start with the SOAP-note module instead because the doctor's nightly charting is what's killing them.
Pricing is the same whether you turn on one module or all four. We made it that way deliberately so you adopt at the pace your team can actually absorb. Most practices have all four running within 60 days.
You do. Always. You can export your full data set in standard formats (CSV, FHIR, ADA dental claim format) at any time, including the day you cancel. We retain de-identified, aggregated claim metadata for product improvement — surface codes, denial reasons, payer rule patterns — never patient identifiers, never your charting content. The full data-handling policy is in our BAA and posted at drsupport.org/security.
If a competitor tells you anything different about their own product — that they "own" or "co-own" the data — that's the answer to a different question than the one you asked.
If a question isn't answered here, ask us. The list is open: hello@drsupport.org.
Send this to the person who signs the check
The owner page tells the same story from the other side of the office — the financials, the ROI math, the practice-level numbers they'll want to pressure-test before they buy this for you.