Built for the front desk. Not against it.

Stop being on hold for 14 minutes per patient.

Office managers and front desk leads are asked to verify benefits, chase doctors for notes, batch-post EOBs, and cold-call cancellations — all before noon. DRSupport runs every back-office task that doesn't need a human, so the humans in your office can do the work that does.

Your shift today

Phone, paper, and 30 patients deep.

  • 14 min on hold with Delta. 3 patients waiting.
  • Doctor still owes 6 notes from yesterday.
  • EOB stack on the desk. Will get to it Thursday.
  • Three open hygiene slots tomorrow. Nobody's called.

Your shift on DRSupport

Greet humans. Triage exceptions. Go home on time.

  • Eligibility runs in real time. You handle exceptions, not phone trees.
  • SOAP notes draft from the operatory. Charts close same day.
  • EOBs post as they land. Balances stay accurate.
  • Waitlist auto-fills cancellations. No Friday cold-calls.

HIPAA-aligned · BAA available · Works with Dentrix, Eaglesoft, Open Dental, Curve

Office Manager · this week

What the back office gives back to your front desk every week.

12 hrs
phone-tree time clawed back
3 slots
cancellations refilled
5–7
denials prevented pre-submission
$1,400
avoided in late-week balance calls

The office manager story

Meet Maria. She's held this practice together for nine years.

Maria is the office manager at Mercer Family Dental. She runs the front desk, the back office, and most of the doctor's calendar. Every process below is something she's been doing manually for years — because the software the practice owns is for the doctor, not for her. DRSupport is the first system built to take that work off her plate.

Before · Friday at 4:45 PM

The closing-shift triage.

  • Cold-calling patients to fill three open hygiene slots Monday. Most don't pick up.
  • Manager binder open to "EOBs to post" — 14 of them, plus a denial from three weeks ago she still hasn't fought.
  • Doctor texts: "did you submit the Anderson claim?" She did, two days ago, but it bounced with a missing surface code she didn't know to look for.
  • The new front-desk hire gave notice. Six weeks of training about to walk out the door.
  • 5:32 PM — kid's pickup time. She's 30 minutes late.

After · Six months on DRSupport

Greet humans. Triage exceptions. Go home on time.

  • Eligibility runs in the background. The phone tree is somebody else's problem. She handles the 1–2 exceptions per day a human actually needs to.
  • EOBs post as they hit. The Thursday-afternoon backlog is gone. Friday morning balance calls dropped 70%.
  • Claims scrubbed pre-submission. No 21-day denial round-trips. Her appeals folder is empty for the first time in nine years.
  • The waitlist re-fills cancellations on its own. She gets a "filled" notification, not a "we have a hole" panic.
  • 5:00 PM — lights out, kid pickup on time, no laptop in the car.
Where her week goesToday (industry average)With DRSupport
Eligibility checks12 min on hold per patient2.3 sec real-time, exceptions only
Charts open at end of day20–40% open past midnightSame-day close
Denial rework time~1 hr/wk on appeals<10 min/wk on exceptions
Cancellation slotsMost go unfilledAuto-text waitlist; ~3 slots refilled/wk
EOB postingThursday batch — wrong balances all weekPosts as it lands
Patient calls about balancesHeaviest Friday morningSmoothed across the week, far fewer total
Training burden on new hires30+ days to be useful — most quitFront desk handles people, not phone trees

The seven steps of Sarah's day · staff side

Same patient. Same workflow. Less work for you.

Each step below pairs the front-desk reality today with what DRSupport changes. Press ▶ Watch the demo in the sticky bar to autoplay the walkthrough end to end.

Sarah's 7-step walkthrough

Pick a mode — watch it run, or click through it yourself.

Step 01

Intake

When: Monday evening, 7:42 PM — Sarah completes forms on her phone

Why it matters

Clean intake data keeps the schedule honest and the chart complete before the patient arrives.

How DRSupport handles it

DRSupport routes secure links, flags updates, and surfaces what the front desk must confirm.

▶ Run on real backend
(coming via CONNECT)

Complete intake before your visit

  • Medical historyDone
  • Current medsDone
  • AllergiesDone
  • Dental historyDone
  • InsuranceDone
  • Emergency contactDone
  • Health history updatesReview

[1 update needs review]

Lisinopril

10 mg daily — added Mon 7:38 PM

Dr. Miller — Sarah added Lisinopril. Flag for hygienist tomorrow?

Flag for hygienistDismiss
+18 min reclaimed at front desk · zero forms on clipboard

Step 02

Eligibility

When: Tuesday afternoon — schedule grid view

Why it matters

Stale benefits create write-offs. Eligibility should refresh without someone tab-stuffing payor portals.

How DRSupport handles it

DRSupport verifies overnight and surfaces deltas on the appointments you are about to see.

▶ Run on real backend
(coming via CONNECT)

Tomorrow's schedule (sample)

  • Henderson, Sarah2:45 PM
  • Adams, Chris8:00 AM
  • Bishop, Maria8:30 AM

Delta Dental PPO

Verified 11:42 PM last night

Subscriber
#DEL4827193
Annual max remaining
$1,425
Deductible
Met
Crown
50%
Frequency
5-yr frequency clear
+12 min per patient × 14 today = 2.8 hrs reclaimed

Step 03

Clinical notes

When: Tuesday 2:45 PM — operatory

Why it matters

Charting after hours is burnout. Notes should draft while the visit is still fresh.

How DRSupport handles it

AIDoctorNotes captures the encounter and returns a SOAP the provider can sign.

▶ Run on real backend
(coming via CONNECT)

Powered by AIDoctorNotes

S

Sarah reports occasional sensitivity on lower right when chewing hard foods; no spontaneous pain overnight.

O

Tooth #30 MO composite intact; percussion WNL; no perio pocket >3 mm on #30.

A

Localized reversible pulpitis #30 vs early occlusal stress.

P

Adjust occlusion #30; crown consult if symptoms persist; recheck at hygiene.

0 minutes of charting after 5 PM

Step 04

Claim submission

When: Tuesday 5:00 PM — claim leaves the office

Why it matters

Edits after submission cost days. Clean claims beat denials.

How DRSupport handles it

DRSupport validates CDT, attachments, and frequency before anything hits the clearinghouse.

▶ Run on real backend
(coming via CONNECT)

Warnings

  • ▸Missing tooth-surface code on D2750
  • ▸Frequency limit not verified
  • ▸Provider NPI mismatch

Line items

CodeToothFee
D275030$1250
D022030$37

Denial rate 8.2% → 1.9%

Denial rate 8.2% → 1.9% · $0 manually rebilled this month

Step 05

Scheduling & confirm

When: Wednesday 4:00 PM — owner reviews tomorrow's schedule

Why it matters

Open chairs and silent patients are revenue leaks. Confirmations and recovery should run without a spreadsheet.

How DRSupport handles it

DRSupport suggests low-risk slots, batches confirmations, and refills cancellations before you lose production.

▶ Run on real backend
(coming via CONNECT)

Next appointment

Sarah Henderson — post-crown follow-up

Auto-suggested 8 days out in the 2:00 PM slot the no-show predictor flagged as low-risk.

Suggested: 8 days out · 2:00 PM (low no-show risk)

Tomorrow's batch confirmations

SMS auto-sent at 4:00 PM yesterday

9 confirmed · 3 pending · 2 awaiting reply

PatientStatus
Sarah HendersonConfirmed
James OkonkwoConfirmed
Maria AlvarezConfirmed
Priya ShahPending
Daniel ReevesConfirmed
Elena VasquezAwaiting reply
Marcus ChenConfirmed
Olivia GrantConfirmed
Noah IbrahimPending
Hannah BrooksConfirmed
Tyler NguyenAwaiting reply
Grace KimConfirmed
Ethan MoralesPending
Ava LindstromConfirmed

Cancellation recovery

    +$2,840 in production rebooked this week from cancellations alone

    Step 06

    Patient follow-up

    When: 8 days after Sarah's crown prep

    Why it matters

    Recall and post-op touchpoints drive retention — if they are consistent and measured.

    How DRSupport handles it

    DRSupport sends the touchpoint, captures sentiment, logs to the chart, and escalates when something looks wrong.

    ▶ Run on real backend
    (coming via CONNECT)

    SMS thread (demo)

    92% of recall reach uses these touchpoints · 0 manual texts sent

    Step 07

    EOB posting

    When: EOB arrives from Delta Dental

    Why it matters

    If EOB lines do not hit the ledger cleanly, AR drifts and underpayments hide in plain sight.

    How DRSupport handles it

    DRSupport posts allowance, patient, and insurance splits, then compares allowed amounts to your contracted rates.

    ▶ Run on real backend
    (coming via CONNECT)

    Explanation of benefits

    Delta Dental · Claim CLM-44821

    Patient: Sarah Henderson

    CodeDescriptionBilledAllowedPatientInsurance
    Lines post as the EOB is processed…
    $50 recovered on this claim · $1,840 recovered this month from auto-appeals

    Owner dashboard

    What your week looks like with DRSupport running

    Eligibility checks today

    0

    vs. same day last week

    +6

    Denials prevented this week

    $0

    estimated production protected

    +$180

    Clinical notes drafted today

    0

    ready for provider sign-off

    +4

    Claims submitted today

    0

    clean claim rate

    98%

    Cancellations refilled this week

    0

    avg. time to fill

    11m

    Patient touchpoints sent

    0

    across recall + post-op

    +23

    What changed this week

      This is a demo practice. See it on yours.

      Request a free fit review

      Sits alongside what you already own

      One hour to set up. Zero data migration.

      DRSupport reads what it needs from your PMS and writes back what it changes. Your patient data stays where it lives. Setup is one Zoom call with your IT person, about an hour, and you keep your existing workflows on day two.

      Practice management

      • Dentrix
      • Eaglesoft
      • Open Dental
      • Curve
      • Denticon

      Imaging

      • Carestream
      • Dexis

      Communications

      • Weave
      • Mango Voice
      • Twilio

      Payments & finance

      • Stripe
      • QuickBooks

      Don't see your stack? integrations@drsupport.org. If we don't support it yet, we'll tell you what it would take. We don't pretend.

      Three things that aren't optional.

      HIPAA-aligned, BAA available. Patient data is isolated per practice with row-level security. AES-256 encryption at rest. TLS 1.3 in transit. Automated audit logs.

      SOC 2 Type II in progress. Target completion: Q3 2026. Type I report available now under NDA.

      Data hosted in U.S. AWS regions. No offshore processing. No data sold or shared. No model training on your patients' information.

      Detailed security documentation, BAA template, and access to our SOC 2 progress audit available on request: security@drsupport.org

      FAQ

      If a question isn't answered here, ask us. The list is open: hello@drsupport.org.

      Send this to the person who signs the check

      You've seen what your week looks like. Now show your owner what theirs could.

      The owner page tells the same story from the other side of the office — the financials, the ROI math, the practice-level numbers they'll want to pressure-test before they buy this for you.